Vendor Disclosure and Restrictions to Board of Trustees

1. A vendor shall disclose any of the following to the Board of Trustees and the Internal Auditor:
• Campaign contributions valued in excess of $100 made to any State officeholder, who appoints a member of OP&F’s Board of Trustees; or
• Any charitable contribution valued in excess of $50 made at the request of any member of OP&F’s Board of Trustees.
2. All vendor disclosure of contributions and gifts shall be made as follows:
• Upon submission of an initial application or proposal to do business with OP&F, a summary of contributions for the previous twelve months shall be submitted.
• Within 30 days of an award of a contract by OP&F, the vendor must disclose contributions made from the award date to the date of initial application or proposal to do business that was submitted to OP&F.
• Annually, for the previous calendar year, which is consistent with the reporting to the Ohio Ethics Commission under Ohio Revised Code Section 742.115, in accordance with the deadlines determined by OP&F.
3. Any violation of this policy may lead to the Board of Trustees declaring the vendor disqualified from doing business with the OP&F and terminating any existing business relationship.
4. Nothing in this policy supercedes any applicable provision of the Ohio Revised Code or the terms of any agreement between the vendor and OP&F.
5. These policy requirements will be included in all contracts on or after the effective date of this policy.